CALLING ALL VOLUNTEERS! BASH 2025 is coming, and we need YOU! June 26th-29th, 2025 – Let’s make this the best BASH yet!
Volunteering at BASH is your chance to be part of something incredible. Whether you’re a seasoned volunteer or this is your first time, we’d love to have you on the team!
Here’s what’s in it for you:
FREE Packages for Volunteers
Yes, you read that right! We’re bringing back free packages for those who give their time to help make BASH amazing:
- 8 Hours = Free Weekend/Party Package
- 6 Hours = 60% off ($70)
- 4 Hours = 40% off ($105)
- 2 Hours = 20% off ($140)
And if you want to go all in, you can still upgrade your package to fit your vibe!
Ready to volunteer? Sign up NOW!
We’re accepting volunteers on a first-come, first-served basis, so don’t wait! This year, with fewer volunteer slots, you’ll have more opportunities to enjoy all the incredible classes and experiences we have lined up.
Communication, Communication, Communication
We’ve heard you, and we’re committed to making this year’s volunteer experience as smooth and enjoyable as possible. You’ll have direct access to the team, clear instructions, and real-time schedule updates. Plus, there’ll be a pre-event call to ensure you’re ready!
No More Calendly!
We’re saying goodbye to the frustrations of Calendly and making scheduling much easier this year. We’ll work with your availability to ensure you can help in the way that works best for you.
What’s NEW for BASH 2025?
Expect MORE than ever before:
- More meals to keep you energized
- More shows to get your groove on
- More FUN than you can handle!
This year, we’re bringing all the FUNdamental features together, and we want YOU to enjoy them! Volunteers will get to participate and still have plenty of time to enjoy everything BASH has to offer.
A Few More Details:
We’ve listened to your feedback, and we’re making changes to improve the volunteer experience. The committee has been restructured so we can provide better support to all volunteers. No more feeling stretched thin—we’re here to ensure you feel supported every step of the way.
Positions Available:
Set Up Crew: Make the Magic Happen!
Join the behind-the-scenes action on Thursday, 6/26/25, from 12pm to 8pm! Whether you’re bringing in supplies, setting up tech, or turning spaces into beautiful, welcoming environments (hello, registration area, VIP suite, vendor ballroom, GWNN HQ, and more!), we need your energy and creativity! You’ll report to the Magnolia Room by the stairs next to the ballroom to get started. It’s all hands on deck to ensure everything looks perfect for the event ahead!
Registration Team: Be the First Friendly Face!
Get ready to be the heartbeat of the Bash! From checking in attendees, taking payments, giving directions, to handing out supplies – you’ll be the welcoming committee everyone talks about. If you’ve got a knack for customer service and can juggle multiple tasks like a pro, this role is made for you!
Note: You’ll be handling sensitive info and need to maintain confidentiality at all times. Your smile is the key to making this experience smooth for everyone!
Silent Auction: Calling All Organizers & Detail-Lovers!
Do you thrive in organizing chaos? Are you the person who notices every little detail? We need you for the Silent Auction team! You’ll be pricing, categorizing, and displaying donated items, plus keeping everything secure. The auction area will be buzzing with excitement, and we need your sharp eye to keep things running smoothly!
Security Team: Keep the Vibes Safe and Fun!
You’re the heroes keeping everything secure and orderly so everyone can have a blast. From checking badges to making sure no one wanders into unauthorized areas, you’ll ensure attendees are safe and able to enjoy the Bash with peace of mind. You’ll also handle questions, redirect people when needed, and make sure everything stays on track. Strong communication and a friendly presence are key!
Class Monitors: The Flexible, Roaming Helpers
Forget sitting still this year, Class Monitors are on the move! You’ll roam the halls, checking in with presenters, ensuring classes are properly closed or open, and making sure everything is running smoothly. With this role, you can enjoy more flexibility and catch the classes you really want to see! You’re the behind-the-scenes glue that keeps everything seamless.
VIP Suite/Vendor Cart/ Facilities: Make People Smile
Do you enjoy making sure people are well taken care of? Are you the type to bring snacks and drinks to vendors and volunteers when they need a break? You could be part of the VIP Suite crew, ensuring it’s stocked and running smoothly. You might also lend a hand in Facilities, moving resources around as needed. It’s all about creating a smooth experience for the crew and VIPs!
Bootblacks: Bring Your Passion and Skill!
Bootblacks, we love you! We know you’ve got mad skills when it comes to taking care of our attendees’ leather gear. This role is a big deal, and while applying doesn’t guarantee placement, our Bootblack Coordinator will work with you to schedule shifts. Your dedication is invaluable, and we can’t wait to have you on the team!
Teardown: Help Us Wrap It Up in Style!
Just like Setup, but in reverse. Teardown is all about timing. You’ll help us pack up and clear out so we can leave the hotel as scheduled. Typically, teardown runs from 1pm-3pm on Sunday, but be prepared for flexibility! You’ll help ensure everything is packed up, cleaned up, and ready to go home. It’s a team effort to make sure everything wraps up smoothly
Universal: The Wild Card Role!
Sometimes things pop up unexpectedly, and we need an extra hand. By signing up for a Universal Role, you’ll be ready to jump into whatever task is needed. Whether it’s assisting with tech, helping in registration, or lending a hand wherever necessary, you’ll be the go-to person that keeps everything running smoothly! Flexibility is your superpower!
Ready to get involved?
Apply now to secure your spot and be part of making BASH 2025 the best event yet!
For questions or more info, reach out via DM or email:
Bash.Volunteer.Coordinator@GWNNAustin.com
We’re looking forward to working with you and having an unforgettable time together at BASH 2025!